Bonuses and penalties are one way healthcare law is creating financial incentives for hospitals to improve care. The Hospital Quality Reporting Program tracks performance measurements for both inpatient and outpatient facilities in areas such as clinical processes, mortality rates, readmission measures, patient satisfaction and healthcare-associated infections (HAIs).
The ReptraxTM vendor credentialing system and the new IntelliCentrics SEC3URETM credentialing and privileging service can help your facility maximize bonuses and minimize penalties. One way we can support you in reaching your goals is by helping you manage your facility’s requirements for flu vaccinations for healthcare staff, licensed independent practitioners, students, trainees, volunteers and commercial visitors.

IntelliCentrics has been managing flu and other infection control requirements for years. In fact, last year we processed over 91,000 flu documents for commercial visitors, volunteers, students and contract personnel through our Reptrax system. Now, with the introduction of the IntelliCentrics SEC3URE credentialing and privileging service, we are able to expand the management of flu vaccinations and other immunizations to include both clinical and administrative staff as well as licensed independent practitioners.
At IntelliCentrics, we know performance measures are more than just keeping records. Showing improvements year over year are critical to achieving goals. Last flu season, 81% of our participating facilities were able to reach a 70% rate of vaccinations for those individuals managed under the Reptrax system—a 12% improvement over the previous flu season! With the Reptrax and SEC3URE systems in place, our facilities have the tools necessary for effective communication and education to increase awareness and move everyone towards participation. Remember, only those who receive the flu vaccine count towards your 70% goal. Let’s take a closer look at who is included in the healthcare personnel influenza vaccination quality measurement and how our services can help your facility reach its goals:
Employees and Staff on Facility Payroll (Required)This group is defined as all persons that receive a direct paycheck from the healthcare facility, regardless of clinical responsibility or patient contact. This includes both the clinical/medical staff as well as the administrative/maintenance staff.
While pharmacists, physicians and nurses historically tally some of the highest levels of participation, this group also includes those who normally have the lowest levels of participation such as assistants/aides and administrative/non-clinical support staff.  With SEC3URE, you will be able to customize your flu requirements for medical and non-medical staff to reflect your facility’s policies and by-laws.
Licensed Independent Practitioners (Required)This group of individuals is defined as physicians (MD, DO), advanced practice nurses and physician assistants who are affiliated with the healthcare facility, but are not directly employed by it, regardless of clinical responsibility or patient contact. Post-residency fellows are also included in this category.  Advanced practice nurses include nurse practitioners, nurse midwives, clinical nurse specialists and nurse anesthetists.
This group can be challenging to communicate with since they are not in your facility fulltime. Plus, many times, you are only able communicate with them via a third party. With SEC3URE, your facility will not only be able to collect and manage flu vaccination data for this group, but also send messages to them easily.
Adult Students/Trainees and Volunteers (Required)Those in this group are defined as medical, nursing or other health professional students, interns, medical residents or volunteers aged 18 or older that are affiliated with the healthcare facility, but are not directly employed by it, regardless of clinical responsibility or patient contact.
Most of the people in this group have submitted their flu vaccination documents via the Reptrax system for years. For many, getting an annual flu shot has become a routine, and expected, requirement.
Other Contract Personnel (Optional)While technically optional in the reporting measurement, The Joint Commission and the CDC both recommend tracking this group’s vaccination rate. Flu viruses do not distinguish between an individual under contract or paid by the facility so why should we? This group is defined as persons providing care, treatment or services at the facility through a contract. There are several types of contract personnel who may work at a healthcare facility including nurses (through agency and travel employers), dialysis technicians, occupational therapists, admitting staff, housekeeping, environmental services staff and many others.
Beyond maximizing bonuses and minimizing penalties, increasing flu vaccination rates improves patient safety. According to, “Health care-associated infections…are a significant cause of morbidity and mortality. At any given time, about 1 in every 20 inpatients has an infection related to hospital care.” By requiring flu shots of your employees and everyone else who enters your facility, you are protecting the health of your patients, your staff and your community.

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